Auto repair invoice software that gets you paid, not chased
The job's done — now you're chasing the money. ShopOS's auto repair invoice software builds the invoice the moment you mark the job complete — pulled from the repair order, nothing re-typed — and sends it to the customer. They approve and pay online, so no one on your team spends time collecting a dime.
One invoice format, built automatically, every time.
An invoice shouldn't depend on which service advisor writes it or whether they filled in every field. ShopOS builds it the same way every time — nothing from scratch, nothing left out in a hurry.
- Shop, customer, and vehicle details pulled straight from the repair order
- A clear, consistent format customers can read, so approval doesn't stall on questions
- Tax calculated and applied automatically — no manual math
Get paid without spending time collecting it.
An invoice sitting unpaid usually means someone has to call and ask for it. Mark the job done and ShopOS handles the rest — the invoice sends itself, and the customer approves and pays online. No call, no mailed invoice, no follow-up to remember.
- Sends automatically the moment the job's marked done, and the customer pays online
- Prefer to collect on the spot? Take payment there, or mark it paid manually
- Payment status updates the repair order automatically either way
Deposits on parts that can't go back on the shelf.
Special-order and non-returnable parts are where shops eat the cost of a customer who changes their mind. A deposit collected up front — before the part is ordered — keeps that risk with the customer, not the shop.
Collect a deposit at estimate approval, before ordering non-returnable parts
Deposit applies automatically to the final invoice, no manual reconciliation
Reduces disputes over “I never agreed to that part”
Every invoice, managed in one place.
Every invoice is listed on its own page, so you can see what's outstanding, what's paid, and what needs attention — no digging through email or switching to a separate accounting tool.
- Searchable by customer, vehicle, or status
- Print it, if a customer wants a paper copy
- Resend it if the original email gets missed
- Void it if a job needs correcting or redoing, without leaving a stray record behind
The estimate becomes the invoice — nothing gets re-typed.
Once a customer approves an estimate, it isn't rebuilt later as a separate invoice. It travels with the job and becomes the invoice — labor and parts intact, exactly what the customer approved.
- Approved estimate becomes the invoice once the repair is done
- No manual re-entry of labor or parts between the two
- Full repair order history stays attached, estimate through payment
Frequently asked questions
What is the difference between an estimate and an invoice in auto repair?
An estimate is the quoted price before work starts; an invoice is the final bill after. In ShopOS, an approved estimate travels with the job and becomes the invoice once it's complete, so the two stay consistent instead of being built separately.
We already use a separate tool for invoicing. Why switch?
General accounting tools aren't built around a repair order — they don't know what a labor line, a part, or a deposit on a non-returnable part is. ShopOS builds the invoice straight from the repair order and collects payment online, so your shop billing lives in one system built for the job. You can keep your accounting software for the books.
Is it safe to take online payments?
Yes — payments run through Stripe, ShopOS's built-in payment processor. Customers pay directly from the invoice, not a separate, unbranded payment link.
Does this work for mobile mechanics?
Yes — ShopOS works as mobile mechanic invoice software too: charge for parts, collect deposits on the go, and generate and send an invoice right from your phone.
Can I export or print invoices for my bookkeeper?
Yes. Every invoice can be printed or saved as a PDF to hand to a customer or pass to your accountant.