Auto repair invoice software that gets you paid, not chased
The job's done — now you're chasing the money. ShopOS's auto repair invoice software builds the invoice the moment you mark the job complete — pulled from the repair order, nothing re-typed — and sends it to the customer. They approve and pay online, so no one on your team spends time collecting a dime.
One invoice format, built automatically, every time.
An invoice shouldn't depend on which service advisor writes it or whether they filled in every field. ShopOS builds it the same way every time — nothing from scratch, nothing left out in a hurry.
- Shop, customer, and vehicle details pulled straight from the repair order
- A clear, consistent format customers can read, so approval doesn't stall on questions
- Tax calculated and applied automatically — no manual math
Get paid without spending time collecting it.
An unpaid invoice usually means someone has to call and ask for it. Mark the job done and ShopOS sends the invoice itself — the customer approves and pays online. No call, no follow-up to remember. And it's how customers want to pay: 82% would put a big unexpected repair on a credit card, and nearly half would consider buy-now-pay-later (PayJunction, 2026).
- Sends automatically when the job's marked done; the customer pays online
- Prefer to collect on the spot? Take payment there, or mark it paid manually
- Payment status updates the repair order either way
Deposits on parts that can't go back on the shelf.
Special-order and non-returnable parts are where shops eat the cost of a customer who changes their mind. A deposit collected up front — before the part is ordered — keeps that risk with the customer, not the shop.
Collect a deposit at estimate approval, before ordering non-returnable parts
Deposit applies automatically to the final invoice, no manual reconciliation
Reduces disputes over “I never agreed to that part”
Every invoice, managed in one place.
Every invoice is listed on its own page, so you can see what's outstanding, what's paid, and what needs attention — no digging through email or switching to a separate accounting tool.
- Searchable by customer, vehicle, or status
- Print it, if a customer wants a paper copy
- Resend it if the original email gets missed
- Void it if a job needs correcting or redoing, without leaving a stray record behind
The estimate becomes the invoice — nothing gets re-typed.
Once approved, an estimate isn't rebuilt as a separate invoice — it travels with the job and becomes the invoice, labor and parts intact, exactly what the customer approved. That closes the gap customers worry about: only 17% feel they're always charged fairly (ConsumerAffairs). Here, the bill is the quote.
- The approved estimate becomes the invoice once the repair's done
- No re-entry of labor or parts between the two
- Full repair-order history stays attached, estimate through payment
